Green Team Consulting Privacy Policy (2026)
Last updated: January 2026
Green Team Consulting Limited (“we”, “us”, “our”) is committed to protecting your personal information and respecting your privacy. This policy explains what information we collect, how we use it, and the rights you have under UK data protection law.
By using our services, contacting us, or visiting our website, you agree to this policy.
Who We Are
Data Controller:
Green Team Consulting Limited
19–21 Swan Street
West Malling
Kent
ME19 6JU
Email: info@gtconsulting.co.uk
We are responsible for deciding how your personal data is collected, used and stored.
What Information We Collect
Information you provide directly
- Name
- Company or organisation name
- Job title or role
- Email address
- Telephone number(s)
- Postal address
- Details of your enquiry, conversations and outcomes
- Information needed for project delivery (for example energy usage, utility data, travel data or business activity information)
Business information
- Trading status
- Ownership information (where relevant)
- Business size
- Business sector and activity
Website and digital information
- IP address
- Browser type and version
- Device information
- Cookies and tracking data
- Pages visited and actions taken on our site
We do not knowingly collect data relating to children.
How We Use Your Information
We use your information to:
- Deliver the services you have contracted us to provide
- Respond to enquiries and manage ongoing communication
- Prepare reports, analysis and recommendations
- Manage billing, accounts and project administration
- Improve our website, services and client experience
- Send service updates where you have given consent
- Meet legal or regulatory obligations
We do not sell or rent your information to any other organisation.
Legal Bases for Processing
We use the following lawful bases under UK GDPR:
Contract
Processing necessary to provide and manage our services.
Legitimate Interests
For example:
- Managing client relationships
- Improving our services
- Basic marketing to existing clients
- Website analytics and security
Consent
Used only for optional updates or marketing. You can withdraw consent at any time.
Legal Obligation
Where we must retain or process data for tax, audit or regulatory reasons.
Sharing Your Information
We may share your data with:
Internal team members
Authorised staff involved in delivering your service.
Third-party service providers (processors)
For example:
- Cloud email and document platforms
- Accountancy and bookkeeping systems
- IT support and security providers
- Project or reporting tools
- Website hosting and analytics providers
These providers are required to protect your data and only act on our instructions.
We will not share your information with any other organisation unless you give explicit consent, it is required by law, or necessary to defend legal claims.
International Transfers
Some service providers may store or process data outside the UK.
When this occurs, we ensure appropriate safeguards are in place, such as:
- UK adequacy regulations
- International Data Transfer Agreement (IDTA)
- Standard Contractual Clauses (SCCs)
Data Retention
We keep data only for as long as necessary.
Typical retention periods include:
- Client project data: 7 years after the end of the contract
- Financial records: 6 years (legal requirement)
- General enquiries: up to 12 months if no contract begins
- Website analytics: up to 26 months
- Marketing preferences: until you withdraw consent
After retention periods end, data is securely deleted or anonymised.
Your Rights
You have the right to:
- Access your personal data
- Request correction (rectification)
- Request deletion (erasure)
- Restrict processing
- Object to processing
- Request data portability
- Withdraw consent at any time
To exercise any of these rights, email info@gtconsulting.co.uk.
We may need to verify your identity before responding.
Cookies and Website Tracking
Our website uses cookies to:
- Understand how visitors use our site
- Store preferences
- Improve performance and load speed
- Recognise returning visitors
You can manage cookies through your browser settings.
Some cookies are essential for the website to function.
A detailed Cookie Notice and preferences tool is available on our website.
Security Measures
We use a combination of technical and organisational measures to protect your data, including:
- Secure cloud hosting
- Access controls and authentication
- Encryption in transit (HTTPS)
- Regular backups
- Staff confidentiality requirements and training
- Incident and breach response procedures
Data Breaches
If a breach occurs that risks your rights or freedoms, we will:
- Notify the Information Commissioner’s Office (ICO), if required
- Inform affected individuals as soon as reasonably possible
- Investigate and resolve the issue
- Put in place measures to prevent recurrence
Links to Other Websites
Our site may contain links to external websites.
We are not responsible for their content or privacy practices.
Always check the privacy policy of any site you visit.
Complaints
If you are unhappy with how we handle your data, please contact:
Nick Linklater, Managing Director
Green Team Consulting Limited
19–21 Swan Street
West Malling
Kent
ME19 6JU
Tel: 07941 044866
You may also contact the Information Commissioner’s Office:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113
www.ico.org.uk
Changes to This Policy
We may update this policy occasionally.
The latest version will always be available on our website.